Health Records Associate at Health New Zealand - Te Whatu Ora Te Matau a Māui Hawke's Bay, Hawkes Bay

Mō tēnei tūranga mahi | About this role

• Health Records Associate Hawkes Bay Fallen Soldiers Hospital
• Permanent, Part-Time 64 hours per fortnight (0.8 FTE)
• Support safe, accurate and confidential management of patient health information across Te Whatu Ora Hawkes Bay.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As a Health Records Associate, you will be responsible for the accurate creation, tracking, filing and maintenance of patient health records in line with the Public Records Act and New Zealand Health Record Standards. Your work ensures clinicians and services can access the right information at the right time while maintaining the highest standards of confidentiality and data integrity.

Your responsibilities will include preparing clinic records, filing correspondence and clinical documentation, managing record tracking systems, supporting off site storage processes, and ensuring all patient records are returned and filed within agreed timeframes. Youll liaise with a wide range of clinical and administrative teams and contribute to smooth day to day operations of the Health Records Department.

This role is well suited to someone who enjoys detail focused work, values accuracy and consistency, and understands the importance of confidentiality in healthcare.

Please click here to view the position description

About the Team/Service/ Location

You will be part of the Health Records Department within Health New Zealand - Te Whatu Ora Te Matau a Māui Hawkes Bay, working closely with administrative staff, managers, clinicians and other departments across the organisation. The team supports hospital and outpatient services by ensuring patient information is efficiently and securely managed.

For more information on living and working in Hawkes Bay click HERE

About you

You are reliable, professional and comfortable working in a sensitive, fastpaced environment. You will have:

• Basic computer skills and ability to work confidently with digital systems.
• Strong attention to detail and commitment to accuracy.
• A professional, punctual and reliable approach.
• Ability to work flexibly and adapt to changing priorities.
• Respect for confidentiality and privacy requirements.
• Understanding of Te Tiriti o Waitangi and commitment to equitable outcomes.

Desired:

• Experience or knowledge of the health sector.
• Strong customer service mindset.
• Ability to work independently with minimal supervision.
• Confidence in problem solving and adapting to change.
• A mature, respectful approach when handling sensitive information.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click apply now. All applications must be submitted through our online careers portal by 10th June 2026. If you have any questions about the role, please contact Edith Hawkins Edith.Hawkins@hbdhb.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.

Whilst Health New Zealand is undergoing change, affected employees will be given preference and priority for this position.