Administrator at Health New Zealand - Te Whatu Ora Waikato, Waikato

Mō tēnei tūranga mahi | About this role

• Waikato Hospital
• Permanent, full time
• Join a valued and supportive team in a varied and rewarding role where no two days are the same. As an Administrator for our infrastructure services, you'll provide essential administrative support that keeps services running smoothly and enables frontline and operational teams to deliver safe, effective healthcare outcomes for patients and communities.

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

As an Administrator, you will provide high-quality administrative and coordination support to the team, helping ensure the smooth day-to-day operation of essential support services. You will be the first point of contact for a range of enquiries, assisting staff, contractors, and stakeholders while managing requests, records, and processes with professionalism and efficiency.

This is a varied role where you will use your organisational skills and attention to detail to support a wide range of administrative functions, including recruitment, payroll support, contractor inductions, reporting, financial administration, meeting coordination, and document management. You will work closely with managers and team members, contributing to a positive and collaborative environment while supporting the delivery of safe and effective healthcare services.

Key responsibilities:

• Provide high-quality administrative and clerical support to managers and the wider Infrastructure team.
• Coordinate and manage Infrastructure Helpdesk requests, including logging, tracking, and closing work orders.
• Support employee administration processes, including timesheet management, staff orientation, and the maintenance of accurate employee records.
• Assist with financial and operational administration, including purchasing, receipting, reporting, and document management.
• Organise meetings, prepare agendas and minutes, and contribute to continuous improvement across the administration team.

Click here to view the position description.

About the Team

Our team provides essential support services that enable Health New Zealand to deliver safe, efficient, and sustainable healthcare environments. Working collaboratively across the organisation, our team supports the effective operation of infrastructure services through strong administration, coordination, and customer-focused solutions.

About you

As an experienced Administrator, you will bring strong organisational skills, attention to detail, and a commitment to providing high-quality support. You will have the ability to manage competing priorities, build positive relationships, and contribute to a collaborative team environment.

You will have:

• Previous experience providing administrative support within a complex organisation, with the ability to work independently and manage competing priorities.
• Strong organisational skills with excellent attention to detail and the ability to maintain accurate records and documentation.
• Proficiency in Microsoft Office applications, particularly Excel, with confidence using systems to support efficient processes.
• Excellent communication and interpersonal skills, with the ability to build effective relationships with a range of stakeholders.
• A proactive and adaptable approach, with a commitment to continuous improvement and delivering high-quality administrative services.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to Apply

To apply please click Apply online or apply via our Waikato Careers website by clicking here.

All applications must be submitted through our online careers portal before 11:59 pm on 6 September 2026. If you have any questions about the role, please contact Rachael Devey at Rachael.Devey@TeWhatuOra.govt.nz

We will review applications as received and may proceed with the recruitment process before the closing date of this advert.